When the software needs font information, it is able to locate it on your computer where it originally pulled it from. Why you need to embed fonts in PDFĭesigners often use programs such as Adobe InDesign or Adobe Illustrator, both of which will create a reference to the fonts you use, but neither stores them in the file itself. This ensures that whoever is viewing your file on their own device is able to view it as you intended. Think font information, color information, and any other settings you have used.

When you save a file as a PDF, you are essentially packaging all of the components of your design into a single file. If you were to send that file to a printer, they would not have the same information that your computer has. For example, Microsoft Word prints by using the information in the file that you are working with as well as information stored on your computer, such as font and color settings. Most file formats you use to print at home or in your office are not designed to include all of the information that a professional print provider would need. Why PDFs are the preferred file format for printing Corrupted fonts, incompatible fonts, or fonts that are missing altogether are issues that can easily be avoided by embedding your fonts into your PDFs. Some of the most frequent issues print providers encounter with customer files are regarding fonts. A PDF can be set up to give your printing company all of the pertinent information they need to effectively print your design project while avoiding problems and delays. PDFs are the preferred file format for most, if not all, professional print providers. Originally published September 13th, 2020 8:30 am Last updated on December 23rd, 2022 at 02:07 pm

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